Dropbox Odoo Integration

49,00 $

This is the tool to integrate Dropbox features with Odoo folders and files. The app automatically stores Odoo attachments and directories in Dropbox and provides instant access to them via web links.

SKU: N/A Categories: All In One, Document Management

Description
Additional information

Dropbox Odoo Integration

With All Community Apps Dependencies

Features

This is the tool to integrate Dropbox features with Odoo folders and files. The app automatically stores Odoo attachments and directories in Dropbox and provides instant access to them via web links.

Automatic folders’ structure

Decide which Odoo document types should have their own folders trees and synchronize those to Dropbox

Automatic regular sync

Rely on auto-synchronization between Odoo and Dropbox based on scheduled jobs. No manual interaction is required

Bilateral sync

Odoo sends attachments to Dropbox and retrieves files from there. Binary content is kept in clouds, while Odoo provides direct access to synced items

Cloud synchronization history

Control Dropbox sync logs right in Odoo. Export and share those in case of any issues. Be notified of any client disconnections

File manager interface

Manage synced folders and attachments from a single Odoo view. Comfortably navigate by directories. Search and download files one by one or in batch. Upload and move attachments to folders

Attachment box

Organize files of any Odoo object in a set of subfolders. Instantly access folders and files in the attachment box and in Dropbox.

How synchronization works

Automatic two-sided sync

Configure sync for one or multiple Dropbox instances
Integration is based on scheduled jobs and is fully automatized. The app regularly checks changes in systems and runs sync operations
Synchronization is bilateral. Updates in Odoo are reflected in Dropbox (direct sync); changes in Dropbox modify Odoo folders and attachments (backward sync)
Cloud connection with Dropbox might be reset. In this way, the app assumes getting back all items back to Odoo (reverse sync)
Odoo folders and attachments might be re-attached to a new cloud client from Dropbox. Hence, items will be first taken back to Odoo (reverse sync) and then put will be put into the new cloud storage (direct sync)

Queue-based synchronization

Once in 15 minutes, the app examines updates in Odoo and Dropbox to prepare a synchronization queue
Folders’ checks follow the First-In-First-Out (FIFO) principle. So, directories that have not been examined for the longest will be processed first
Once in 15 minutes, the sync queue is run by the special scheduled job. Firstly, the most important (blocking) tasks would be done
Control planned jobs and their fulfillment in the special Odoo logs interface (Cloud Storage > Configuration > Sync Logs). Subscribe for particular cloud clients notifications
If the app faces sync failures, it will re-try operations afterward. Sync queue processing would not be stopped if there are items not blocked by such failures

Odoo attachments for Dropbox: direct sync

Direct sync prepares the folders’ hierarchy and uploads Odoo attachments for Dropbox
Direct sync checks whether attachments are added or deleted for synced directories. If so, they would be created or removed in Dropbox. In particular, it means that any file added to a folder-related Odoo object (e.g. Quotation), would be automatically moved to a linked cloud client
Direct sync makes all synced Odoo attachments change their type to a link (URL), while binary content is removed with one of the next Odoo cleaners. So, no actual files would be stored on your Odoo server
Direct sync checks whether a new folder is added. Disregarding whether it is done manually or automatically, the app would generate a peer directory in Dropbox
Direct sync checks whether there are any updates in folders. If so, such changes are reflected in Dropbox

Dropbox files and folders for Odoo: backward sync

Backward sync checks whether any files or subfolders are added to Dropbox folders. If so, the app would create URL attachments/subdirectories inside linked Odoo directories (and hence Odoo objects if any)
Backward sync checks whether there are any updates in folders or attachments. Such updates would be then reflected in Odoo
Backward sync checks whether any files are deleted/moved in a Dropbox document folder. If so, a linked Odoo attachment would be also unlinked or moved
If you deleted a Dropbox folder related to a folder rule / Odoo object, their child files would be deleted as well. Thus, Odoo would remove related attachments. The folders, however, will be recovered with a direct sync
In case of conflicts, direct sync changes are in general considered more important than backward updates.

Resetting or changing Dropbox: reverse sync

In case you decided to reset the connection with Dropbox, files would be moved back to Odoo
In case you decided to change the cloud client of a folder rule or a folder, files would be first taken back to Odoo, and then direct sync for a new client would be done
Reverse sync operations are prioritized to direct and backward sync operations
Not all items can be correctly reversed to Odoo due to cloud client peculiarities. For example, there are documents that may exist only in cloud storage environments. The app would try to convert such documents, but in some cases, it would require manual interactions.

Dropbox URLs

Dropbox has a specific way to generate links for existing files and folders. In particular, there are no concepts of internal or private URLs. Instead, each Dropbox item might get so-called shared URLs. Such shared links are either public or team-only. Moreover, the latter feature is available only for the Dropbox business account.

This tool relies upon shared links’ mechanics. It means, that each attachment link is either public (all personal Dropbox accounts) or team-only (all business Dropbox accounts).

Sometimes it is considered to be not fully safe. Although website URLs will be hardly known by external users, there is a slight chance that they become available as a result of some user actions. Besides, sharing link generation is not super fast and might make the sync process slower. That is why the feature to switch off sharing URLs is introduced.

If checked, all Dropbox URLs in Odoo will be of the type https://www.dropbox.com/home/Odoo/[PATH]. Such links will not work in many cases. Thus, if you need to open Dropbox files/folders from Odoo, be careful with the setting ‘No links to Dropbox from Odoo’.

Select Version	V17

Dropbox Odoo Integration